Project Coordinator

Irvine, California, United States | Full-time | Partially remote

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Summary Description:

The Project Coordinator is vital to client satisfaction, project efficiency, and team unity.   The Project Coordinator will have shared responsibility in maintaining day-to-day relationships with the client, Ardent’s internal team, and vendors while working toward delivering a successful project to the client.

The Project Coordinator will provide the day-to-day project coordination, be savvy at event management, and support the logistical operations of a fast moving, ever changing client environment. 

In This Role You Will:

  • Provide project and administrative support on project engagements with a focus on completion, coordination and organization of tasks and actions associated with Ardent project plans
  • Execute tasks and milestones as assigned in project/program plans
  • Coordinate and schedule activities and meetings associated with Ardent projects or programs
  • Engage with internal Ardent support functions and Centers of Excellence as appropriate to execute actions/tasks on projects
  • Ensure timely and efficient milestone handoffs internally and externally throughout project
  • Provide proactive status updates to Ardent team members and clients when applicable
  • Obtain client feedback and work through edits and revisions to engagement deliverables
  • Work closely and take direction from Project/Program Managers assigned to the project/program
  • Discuss any project changes that may affect scope, time, cost and or quality with project team
  • Under the guidance and direction of the Project Manager, assist with project tasks to ensure specifications and deadlines are met
  • Discuss any project changes that may affect scope, time, cost, or quality with project team
  • Acts as liaison amongst the Project team to advance project tasks to the next stage
  • May occasionally perform basic project-related tasks that help keep the project on time (e.g., handoff documents to internal staff, collect documents back from internal staff, etc.)
  • Travel locally to and from the client location as needed
  • Other duties as assigned

Education & Experience:

  • Bachelor’s degree or equivalent years of work experience
  • At least 1 – 3 years of professional experience
  • Extensive data entry and report generation experience preferred
  • Event management/coordination experience preferred
  • Experience with Smartsheets or a similar Project Planning software preferred

Knowledge, Skills & Abilities:

  • Proven experience handling administrative duties with complete accuracy and in a timely manner
  • Highly skilled in Microsoft Office (Word, Excel, Outlook)
  • Sound and accurate data entry capabilities
  • Technically savvy and able to quickly learn software tools
  • Negotiation skills when managing event space and catering
  • Excellent written and verbal communication skills
  • Highly organized, detail-oriented, and able to handle several projects simultaneously
  • Strong commitment to customer service
  • Able to work cooperatively and effectively with team members to set goals, resolve problems, and make decisions that enhance organizational effectiveness
  • Adept in working in a fast-paced environment
  • Willing and able to initiate and maintain effective daily communications and interpersonal exchanges with both Ardent and Client teams

Our Culture 

We are not a typical learning company. Our team is truly passionate about changing lives. We want everything we do — our work, our conversations, our interactions — to be genuine, true, and unique. Our team strives to Elevate and Evolve in all that we do. 

We're always on the lookout for innovative, curious, and passionate people who can help us achieve our goals. So, if you want to work for a friendly and growing company, we'd love to meet you! 

What We Do: 

Ardent Learning helps our clients thrive in business by developing custom training solutions. We believe the most effective learning experience incorporates our client’s brand, culture, and values. Our team is tenacious in helping our clients and their people reach their goals and perform at the highest level. 

Equal Opportunity Employer:

Come as you are. Ardent Learning is an equal opportunity employer.  Ardent embraces diversity and is committed to building an inclusive environment for all employees.